June 23, 2024

Is Your Organization Ready?

Is Your Organization Ready? - Non Profit Consulting and Training - Wendy Biro-Pollard 029
In recent months the world has witnessed several tragedies: the current flooding in the Midwest, a rash of tornadoes in the South, and an enormous earthquake in Japan. These events, on the heels of Hurricane Katrina, the BP oil spill, and the earthquake in Haiti, serve as reminders that disaster could be just around the corner and can happen in almost any community. If your region were hit by calamity, is your organization prepared to help? Have you thought about the strengths your agency can bring to the table — and how they fit in with the community’s emergency response plan? For this article we’ve reviewed a couple of resources that can help jumpstart a conversation within your organization regarding disaster readiness.

FEMA has released a publication called “Are You Ready?” that covers the basics of disaster planning. Their suggestion is to start by assessing the likelihood or risk of various types of catastrophe. The booklet even contains a worksheet that you can fill out to help you with this task. Much of the document is geared toward individual families but can easily be adapted for organizations. For instance, the section on maintaining family communication can easily be changed to maintaining organizational communication. One specific suggestion is to create cards with contact information for every member of the family, or, in this case, every member of the organization. Once again, the key is taking suggestions for civilians and reworking them to fit your organization.

Another great resource is The Points of Light Foundation’s publication “Ready to Respond.” The booklet serves as a guide for readying volunteer organizations to be responders in catastrophic situations. However, even if your agency is not a responder, the document still has some very useful information. For instance, there is an easy-to-use checklist to complete to assess an organization’s readiness. These are issues that any agency should be thinking about, just in case.

A sampling of the questions include:

  • Is there a person and a backup assigned to be in charge when disaster strikes?
  • Is there an evacuation plan in place?
  • Do you have cooperation agreements with other volunteer agencies nearby?
  • How will you function if power and/or lines of communication are down?
  • Is there a plan for disseminating public information?
  • Do you have a plan for involving volunteers in time of need?

Of course, if your organization is considering becoming part of your local community’s response plan, then the “Ready to Respond” document is a must-read. It will give you a good gauge on what your organization should do to be better prepared if your community faces extreme circumstances.

In closing, it’s important to remember the old proverb: “Adversity is a fact of life. It can’t be controlled. What we can control is how we react to it.”

For further reading:

  • The Points of Lights Foundation’s “Ready to Respond” at Energize Inc’s website
  • FEMA’s “Are You Ready?”

VolunteerHub is the latest version of a system first conceived in 1996 to facilitate volunteer registration for the University of Michigan’s campus chapter of Habitat for Humanity. Since its humble beginnings, the service has grown to offer a wide range of features for event registration and volunteer workforce management. Today VolunteerHub connects people and purposes for a variety of non-profit, educational, and commercial organizations. Visit VolunteerHub’s website at www.volunteerhub.com.

Author: Shawn Kendrick – VolunteerHub.com

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